Obligation Explanation When obligation starts When obligation ends
Ensure your employee works only in the nominated occupation

 

You must also ensure the person is employed under a written contract of employment

 You must ensure the sponsored person works only in the occupation for which they were nominated.

If you want to engage a sponsored person for a different occupation, you may lodge a new nomination and visa application.

You must employ the person under a written contract of employment and they cannot work for another business, unless that business is an associated entity of an Australian Standard Business Sponsor.

 On the day the visa is granted or on the day the nomination is approved to transfer the employee Ends on the day (whichever is the earliest):
your employee has a nomination approved for a different approved sponsor or is granted another visa
Ensure equivalent terms and conditions of employment
  • The annual earnings of the employee must be at least the same as those stated on the nomination
  • The employment conditions of the employee must not be less favourable than those of an equivalent Australian worker
This obligation does not apply if the annual earnings of the employee more than $250,000.
 On the day the visa is granted or on the day the nomination is approved to transfer the employee

 

 Ends on the day
the nominated employee stops working for you or is granted a different substantive visa
Not engage in discriminatory recruitment practices You must not engage in, or have not engaged in, discriminatory recruitment practices that adversely affect Australian citizens, or any other person, based on their visa or citizenship status. Ongoing Ongoing
Notify the Department when certain events occur
You must notify the Department of Home Affairs within 28 calendar days if:
• The sponsored person does not commence employment within the time frame agreed with the sponsor;
• The sponsored person’s employment ends, or is expected to end;
• Return travel costs of a sponsored person and any sponsored family members have been paid in accordance with this obligation (see below);
• There are changes to the work duties carried out by the sponsored person;
• Your business address or contact details have changed;
• A new director is appointed to the company, a partner joins the partnership or a new member is appointment to the management committee of an unincorporated association;
• An insolvency/bankruptcy/receivership/liquidation/administration event occurs;
• Your business ceases to exist as a legal entity.
Please let us know ASAP if/when any of these events occur and we can notify the Department on your behalf.
 On the day approved as a sponsor. Two years after the sponsorship ends and you are no longer sponsoring anyone.
Pay travel costs to enable sponsored persons to leave Australia You must pay reasonable and necessary travel costs to enable the sponsored person (and any sponsored family members) to leave Australia to a country for which that they hold a passport. The cost is for economy air travel (or a reasonable equivalent if economy not available), airport taxes, and includes internal travel within Australia (e.g. to get from Newcastle to Sydney International airport).
The costs must be requested in writing by the Department of Home Affairs or the sponsored person and specify the country of return (country for which they hold a passport). The costs must be paid within 30 days of receiving the request in writing and notified to the Department within 28 days of payment. You will only be required to pay return travel costs once per sponsored person (unless you re-nominate the same person).		 If the person holds a 482 visa, from the time the nomination is approved.
If the person does not hold a 482 visa, from the time the visa is granted.		 On the day the person is nominated by another employer; granted a further visa (other than another 482 or Bridging visa), or the person leaves Australia and their 482 visa is no longer in effect.
Pay costs to locate and remove an unlawful citizen If a sponsored person (or any sponsored family members) becomes an unlawful non-citizen, you may be obliged to pay the costs incurred by the Commonwealth in locating and/or removing the sponsored person(s) from Australia if the Minister requests payment by written notice.

These costs will be capped at $10,000 per person (less any amount paid under the return travel costs obligation set out above).

 On the day the sponsored person becomes an unlawful non-citizen. Five years after the sponsored person leaves Australia. That is, the Department might require payment up to five years after your sponsored employee left Australia.
Keep records / Provide records and information to the Minister
The following records must be kept in a reproducible format and capable of verification by an independent person:
  • Written request for the payment of return travel costs including when the request was received, how the sponsor complied with the request including how much was paid, who the costs were paid for, and date of payment;
  • Notification to the Department of certain reportable events (see above) including the date and method of the notification and where it was sent;
  • Tasks performed by the sponsored person in their nominated occupation and location where the tasks were performed;
  • Earnings paid to the sponsored visa holder (unless the sponsored visa holder earns over $250,000)
  • Money applied or dealt with in any way on behalf of, or as directed by, the employee (unless the sponsored visa holder earns over $250,000)
  • Non-monetary benefits provided to the sponsored person, including the agreed value and the time and period those benefits were provided (unless the sponsored visa holder earns over $250,000)
  • If there is an equivalent worker, a record of the terms and conditions that apply (or did apply), and the period they applied unless the sponsored visa holder earns over $250,000);
  • Written contract of employment under which each sponsored person is employed;
  • Annual turnover in relation to calculation of the nomination training contribution charge.
You must provide such records or information relating if requested by the Department in the manner and timeframe requested.
Under policy, ”Accredited” Business Sponsors may be requested to provide evidence that they continue to meet the characteristics of their “Accredited” status (eg ratio of overseas workers to Australians, turnover etc)
 On the day you are approved as a sponsor or the nominee starts working with you. Two years after the sponsorship ends AND you are no longer sponsoring anyone.
Cooperate with inspectors
Inspectors can investigate whether your sponsorship obligations are being, or have been, complied with, you have hired an illegal worker or there are other circumstances in which the Department could take administrative action
The obligation includes:
  • Providing access to premises for inspection of any work, process or object;
  • Providing inspectors with access to interview any person on the premises;
  • Producing and providing documents within the requested timeframe;
  • Not preventing or attempting to prevent, access to a person who has custody of, or access to, a record or documents.
 On the day you are approved as a sponsor or the visa applicant starts work in the nominated position. Ends five years after the day the approved sponsorship ends or the applicant stops working for you.
Not recover, transfer or charge certain costs to another person
You must not seek to recover or transfer costs from you  or to another person, including the sponsored person, that relate to:
  • cost of becoming a sponsor
  • nomination charges
  • professional fees associated with sponsorship and nomination applications
  • recruitment agent fees
  • professional legal fees
  • advertising
  • screening, short listing, interviewing and conducting reference checks of candidates
  • salaries of recruitment or human resource staff
  • outsourcing background checks, police checks and psychological testing
  • responding to queries from potential candidates and advising unsuccessful applicants
  • travelling nationally or internationally to interview and/or meet applicants
 On the day you are approved as a sponsor. Two years after
your sponsorship ends and you no longer employ a sponsored visa holder.
Possible sanctions for failing to comply with sponsorship obligations
  • You could be barred from sponsoring more people for a specified time;
  • You could be barred from applying for approval to be a sponsor;
  • All of your existing approvals as a sponsor could be cancelled;
  • You could be required to enter an enforceable undertaking to promise, in writing, to complete certain actions to demonstrate that the failures have been rectified and will not happen again;
  • You could be issued an infringement notice for each failure;
  • You could be issued a civil penalty for each failure.
You could also have sanctions imposed if:
  • You provide false or misleading information;
  • You no longer satisfy the criteria for approval as a sponsor;
  • You have been found to have contravened a Commonwealth, state or territory law;
  • A sponsored person breaks a law relating to the licensing, registration or membership needed to work in the nominated position